Administrative Assistant – Westminster

To apply, please send a CV and a covering letter explaining why you are suitable for the role to: dan.gottschalk@parliament.uk with “ADMINISTRATIVE ASSISTANT VACANCY” in the subject line. The deadline for applying is 5pm on Wednesday 18 September

Job Title: Administrative Assistant – Westminster

Salary Band: In line with IPSA pay scales pro-rata.

Location: Westminster

Hours: 22.5 hours per week. 7.5 hrs Tuesday/Wednesday/Thursday

Key responsibilities:

• Assist in the updating of social media on request
• Assist with arrangements for events; this may include: venue research and bookings; compiling and managing guest-lists; liaising with suppliers; and providing on-the-day event support as required
• Database management using office software (e.g. Microsoft Office) to handle administrative cases
• Diary Management
• Efficient data and file management to ensure the office complies with the data protection legislation
• Engage professionally, confidentially and with care and integrity with members of the public, through a variety of methods
• Handling administrative arrangements for meetings with members of the public/MP surgeries
• Minute taking
• Photocopying, filing, record-keeping and typing correspondence
• Respond to enquiries by telephone, email and social media, passing on queries to another team member/MP as appropriate
• Handle responses to campaign generated queries using and liaising with the Parliamentary Research Service 
• Accompany the MP to events and meetings in Westminster as required
• There may be a requirement to work outside normal working hours, with advance notice

Person Specification

The successful candidate will demonstrate the following: