Join my team and help me provide the best support and representation to people in West Lancashire.
CURRENT VACANCIES
Administrative Assistant – Constituency
To apply, please send a CV and a covering letter explaining why you are suitable for the role to: julie.milligan@parliament.uk with “CONSTITUENCY ASSISTANT VACANCY” in the subject line. The deadline for applying is 5pm on 13/09/24.
Job Title: Administrative Assistant – Constituency
Salary Band: In line with IPSA pay scales pro-rata.
Location: Skelmersdale
Hours: 27 hours per week. 7.5 hrs Mon/Thurs/Fri, remainder flexible.
Key responsibilities:
- Assist in the updating of social media on request
- Assist with arrangements for events; this may include: venue research and bookings; compiling and managing guest-lists; liaising with suppliers; and providing on-the-day event support as required
- Database management using office software (e.g. Microsoft Office) to handle administrative cases
- Diary Management
- Efficient data and file management to ensure the office complies with the data protection legislation
- Engage professionally, confidentially and with care and integrity with members of the public, through a variety of methods
- Handling administrative arrangements for meetings with members of the public/MP surgeries
- Minute taking
- Photocopying, filing, record-keeping and typing correspondence
- Respond to enquiries by telephone, email and social media, passing on queries to another team member/MP as appropriate
- Accompany the MP to local and regional events and visits
- Support the Caseworker with casework and undertake some non-complex casework where required
Person Specification
The successful candidate will demonstrate the following:
| Knowledge | |
| Knowledge of the role of an MP | Desirable |
| Knowledge and understanding of various stakeholder and community groups | Desirable |
| Awareness and understanding of national and local political issues, as well as an understanding of party politics | Desirable |
|
Skills and Values |
|
| Excellent written and verbal communication skills | Essential |
| Competent in IT including Microsoft Office and the ability to learn new software as required | Essential |
| Strong attention to detail | Essential |
| Ability to deal with members of the public in a professional, compassionate and sensitive manner | Essential |
| Strong team-player, who is able to work well with others and independently with minimal supervision | Essential |
| Highly motivated with the ability to take initiative and be responsible for own workload | Essential |
| Ability to work proactively and build relationships with a variety of stakeholders | Essential |
| Ability to prioritise a demanding workload, meet deadlines, and work under pressure | Essential |
| Ability to work consistently to high professional standards including accuracy, honesty, quality. | Essential |
| Commitment to a positive learning culture of feedback and continuous improvement | Essential |
| A clean driving licence and access to own vehicle | Essential |